How to make time off policy not renew for an employee

Last Updated: May 16, 2025

Overview:

If you want a time off policy to not renew for a particular employee, there is a way to do that in Omni. Read more below to find out how.

Creating the time off policy:

• Go to Settings > Time off type > click the Time off type which the policy falls under > click Add time off policy
• You can copy the entry for the other fields except for the Amount Entitled. Put 0 under this field.
   
  • This will ensure that when you assign the policy to the employee, when the system renews his/her time off during the renewal date, the available balance will be 0.
• Optionally, you can tick No for the "Allow Negative Balance" field. This ensures that employees will not be able to take leaves under this policy even if they try to do so.
  

Assigning the time off policy:

• Go to the employee's profile > Time off tab > click the Time off type you don't want to renew for the employee.
•  In the side pop-up, click View Change History > Add new record
  
• Set the effective date as the day that the employee should not anymore be given new balances by the system > choose the Time off Policy you created (the one with 0 balance) > click Save.
   
• The balance of the employee should now not renew for this employee from the indicated Effective Date moving forward. 

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