Recruitment Workflow Overview

Last Updated: January 12, 2026

Overview:

Recruitment follows a structured workflow from job creation to hiring. This workflow helps teams manage candidates consistently and track progress at each stage.

TABLE OF CONTENTS

• Overview of the recruitment workflow
• Creating a job
• Managing candidates
• Scheduling interviews
• Collecting interview feedback
• Hiring a candidate

Overview of the recruitment workflow

A typical recruitment workflow includes the following stages:

• Creating a job

• Reviewing candidates

• Scheduling interviews

• Collecting interview feedback

• Hiring a candidate

Each stage is managed within the Recruit module.

Creating a job

Jobs are created to start a hiring process. When creating a job, you will:

• Add job details such as title, location, and description

• Define interview stages

• Assign interviewers and approvers

• Publish the job

Once published, candidates can apply to the job.

Managing candidates

Candidates enter the workflow after applying or being added manually. Candidates can be:

• Reviewed

• Moved between stages

• Scheduled for interviews

• Rejected

• Sent an offer

• Hired

Candidate progress is tracked in the job pipeline.

Scheduling interviews

Interviews can be scheduled manually or automatically. When interview scheduling is enabled:

• Candidates can select available interview slots

• Interview details are sent automatically

• Calendar conflicts are avoided

Interview availability and calendar connections affect scheduling.

Collecting interview feedback

Interview feedback is collected using scorecards. Scorecards allow interviewers to:

• Rate candidates against defined criteria

• Leave written feedback

• Compare candidates consistently

Scorecards are visible to users with access to the job.

Hiring a candidate

When a candidate is selected, they can be moved to the hired stage. After a candidate is hired:

• The hiring process for the job can be completed

• The candidate can be synced into Omni HR

• The job can be closed or kept open for additional hires

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