How to Manage and Assign New Roles Within a Role

Overview:

We have introduced a new role assignment control that allows administrators to specify which roles can assign other roles to employees. This enhancement ensures greater flexibility and security in managing user access.

Role's access to system Functions :

• Go to Settings > Access Control > Click any role, then go to Role's Assignable Roles

• When duplicating an existing role, the assignable roles are pre-filled based on the original role for consistency. 

• The Assignable Roles setting defaults to no roles being selected.
• If permissions like Add Employee or Manage & Assign User Roles are disabled and later re-enabled, the assignable roles will reset to no roles being selected.

Enhanced Visibility in Access Control

• A new Can Assign Roles column is available in the Access Control listing page for quick visibility.
• Hover tooltips and expandable rows provide a clear overview of assignable roles.

• The Access Level tab in employee profiles.

Handling Deleted Roles in Assignable Roles

• If a role can only assign a specific roleand that role is deleted:

      - The Can Assign Roles column will still show Yes, but with no roles available.

      - In the Add Employee step, no options will be available for role assignment.

• In employee profiles, the Role Assigned field will only have the pre-selected role as an option. This prevents users from assigning roles when no valid assignable roles exist.

Related Article(s):

• Assigning Roles and Inviting Users to Omni

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