Overview:
This guide aims to share the step-by-step process on processing AWS payments for employees. This guide will cover how to bulk upload the AWS records for employees and then subsequently run a pay run for AWS disbursements. 

TABLE OF CONTENTS

• Buk Upload AWS Calculations to Ad-Hoc Payroll Items
  • Step 1: Please write in to support@omnihr.co to request for the template to bulk upload AWS records under the Ad-hoc payroll section.
  • Step 2: Populate the template based on the guide here: Bulk Uploading Ad Hoc Payroll Items
  • Step 3: Bulk import the template by following the steps here
• Create pay run for AWS disbursements
  • Step 1: Ensure the pay type created is mapped to the pay item in the payroll system via Payroll > Payroll Company > Field Mapping
  • Step 2: Sync the payroll data and validate the sync was successful
  • Step 3: Create pay run & select ad-hoc payments only
  • Step 4: Review again within the payroll system that only AWS ad-hoc items are included
  • Step 5: Process payroll and proceed with bank file generation. 

Buk Upload AWS Calculations to Ad-Hoc Payroll Items

Step 1: Please write in to support@omnihr.co to request for the template to bulk upload AWS records under the Ad-hoc payroll section.

Step 2: Populate the template based on the guide here: Bulk Uploading Ad Hoc Payroll Items

• For Column B – Payout Month, if you intend for the AWS payout to be processed in December 2025, please enter 12/2025.
• For Column C - Pay type, ensure that the pay type you'll use has been created in the payroll tab first before inputting here. You can do so by going to any Employee profile > Payroll tab > Adhoc payments > New ad hoc payment > Pay type dropdown > Add New Pay Type

Step 3: Bulk import the template by following the steps here

Best Practices:

• Test upload for 1 or 2 employees first to ensure that the template upload works as intended before proceeding with the rest.

Create pay run for AWS disbursements

Step 1: Ensure the pay type created is mapped to the pay item in the payroll system via Payroll > Payroll Company > Field Mapping

Step 2: Sync the payroll data and validate the sync was successful

Step 3: Create pay run & select ad-hoc payments only

Step 4: On the Create Pay Run > Select adhoc payments make sure the summary will show only AWS related
items for employees.

Step 5: Proceed to Create Pay Run, finalize the payroll and proceed with bank file generation. 

Still Need Help?

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