Expense Notifications: How does it work?

Overview

This guide aims to share how the notifications will work for the expense function in Omni HR. We will cover what type of expense notifications are sent out, and how are they scheduled. 

TABLE OF CONTENTS

• What notifications are sent out?
• When will these notifications be sent out?
  • For Approvers
  • For Employees

What notifications are sent out?

Omni HR will send out notifications for the below scenarios: 

• Sent to approver when employee submits a claim that is pending approval.
• Sent to employee when all approvers have approved the claim, to notify that their claim is approved.
• Sent to employee to notify about rejected claim(s), if it is rejected by any Approver or Reimburser.
• Sent to employee when their expense is marked as reimbursed.

When will these notifications be sent out?

For Approvers

Expense notifications will be sent out to approvers every hour, only if there are claims that are pending their approval. 

• Example 1: If employee submits claim at 6pm: The approver gets email at 8pm
• Example 2: If employee submits claim at 7pm: The approver gets email at 9pm

The system will:

• For 6pm email: Check for anything pending between 4:00pm to 5:00pm
• For 7pm email: Check for anything pending between 5:00pm to 6:00pm
• For 8pm email: Check for anything pending between 6:00pm to 7:00pm

For Employees

Employees will also be notified about expense approvals and/or rejections every hour, and only if there are such claims to notify them about.

Still Need Help?

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