Bulk Assign/Unassign Work Schedule

Modified on Thu, 28 Aug at 10:58 AM

When you need to assign or unassign a Work Schedule for multiple employees, you can use the Import function in the system.

TABLE OF CONTENTS

Steps to Assign/Unassign a Work Schedule

Steps to Assign/Unassign a Work Schedule

1. Create the Work Schedules

Ensure you have created a work schedule first. You can refer to: Creating and Assigning Work Schedules on the steps to take.

2. Prepare the Employee List

Generate a list of employees who need to be assigned/unassigned.

3. Download or copy the Work Schedule Import Template LINK

4. Fill-up the template accordingly.

While filling out the template, keep these in mind:

⚠️ Columns A, B, and D are mandatory. Missing values will cause the upload to fail.

Column A (System ID): Required.
- Obtain from the employee report (first column shows the System ID).
Column B (Effective Date): Required.
- Must be in the format DD/MM/YYYY.
Column C (Work Schedule):
- Enter the exact work schedule name (from Settings > Work Schedules > Work Schedule > Name of schedule).
- If left empty, it will still be imported as empty.

Column D (Delete?): Required.
- Enter No to assign a new work schedule.
- Enter Yes to unassign/delete the work schedule from the employee.

5. Upload the Template

Go to your Omni URL and add /new-import (e.g., omnihr.omnihr.co/new-import).
Click Import > select Update Work schedule from the dropdown.

6. Review the Validation Email

After a few minutes, you will receive a validation email.
Open the attached file to check the results:
- “Success!” in Column A = successfully uploaded.
- An error message = failed upload (adjust the template and try again).

Related Article(s):

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