Overview: 
This article explains how Rostering works and how to assign it to an employee. You'll learn the difference between a Work Schedule (the rule) and Rostering (the actual shift assignment), and the steps to set up on a Rostering schedule.

Important Notice:

Want access to Rostering module? Just email us at support@omnihr.co or reach out to your account manager — access isn't automatic and depends on your subscription's eligibility.

TABLE OF CONTENTS

• What's Rostering?
• What's New?
• How to Create and Assign Rostering Work Schedule

What's Rostering?

• Rostering is a brand new module that helps you plan and manage shifts for teams whose schedules change often — think operations, retail, or F&B staff. Instead of manually editing Work Schedule history every time a shift changes, you can now handle shift planning in one dedicated place.

What's New?

• To keep things simple, Rostering separates scheduling into two layers:

Layer	What it does
Work Schedule (the rule)	This is to tells the system whether an employee follows a fixed schedule or a dynamic (Rostering) schedule
Rostering (the assignment)	This is to defines the actual shifts an employee works, including recurring patterns and one-off changes

How to Create and Assign Rostering Work Schedule

1. Go to Setting > Work Schedule. If you already have some created work schedules, you'll see them in this page. 
   • There are 2 different tags for the work schedule type:
     • Fixed Schedule — for employees with a static schedule that rarely changes (e.g. white-collar roles)
       
       
     • Rostering — for employees with dynamic, shift-based work
       
       
   • Note: The existing work schedule will be tagged as "Fixed Schedule" type by default once Rostering is released — no action is required unless you want to place specific employees on a Rostering type schedule.
     
     
     
2. Click Add work schedule. You will be brought to a page where you'll input the specifics of the work schedule.

   Input the important details, i.e. Name of Schedule, and select the schedule type = Rostering and timesheet settings, and click Save.
   
   
   

   • It should now appear in the list of work schedules.
     
     
     

3. Go to an Employee Profile > Time Off tab.
   
   

   
   

   • Scroll down to Work Schedule > Hover your mouse and click Schedule a change > Enter the Effective Date and choose the Work Schedule from the dropdown > Click Save.
     
     
     
     
   • The Work schedule should now reflect in the employee's calendar, with days colored gray as the rest days, and those colored white as the working days.