Approving Information Update Requests

Modified on Tue, 12 Aug at 1:16 PM

Last Updated: February 24, 2025

Overview:

If your organization has set up approval flows for updating employee information, and you are listed as an approver, you’ll need to review and approve these updates before they appear in the employee profiles.

TABLE OF CONTENTS

How will you (approver) be notified?
What will be shown in the request?
Where to check the approver?

How will you (approver) be notified?

As an approver in the approval flow, you will receive an email notification whenever a request is made to edit the applicable section’s information.

Clicking on a request opens a modal displaying the current information (old) and the proposed update (new), along with the approval progress.

The approver can either:

(1) Click the Review Information Update button in the email notification; or

(2) Go to To-Dos > Information Update to view the request.

What will be shown in the request?

Clicking on a request opens a modal displaying the current information (old information) and the proposed update (new information), along with the approval progress.

Where to check the approver?

When the first-level approver approves a request, the "Last Approver" column in the table updates, and the request moves to the second approver’s Information Update tab.

2. Once the request receives approval at all levels, its status will update to "Approved".

3. At this stage, the information will be updated in the relevant profile section.

4. Opening the Approved Request will show both “Previous information” and “New information,” with the previous information capturing a snapshot of the data at the time of approval.

5. The employee will receive an email notification once their request has been approved.

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